1. Organizer
All fair events under the name “PLACE2GO” are organized by Place2go d.o.o. located at Zagreb, Kosirnikova 17 (hereafter Organizer).
2. Application and participation confirmation
For participation in the PLACE2GO fair, Exhibitors conclude a written Contract of the Lease of Space (hereafter Application) with the Organizer. Based on the completed and certified Application, a Proposal for the participation in the Fair is sent to the Exhibitor. The position of the exhibition space is chosen by the Exhibitor, based on the floor plan of the fairgrounds with inscribed and numbered exhibition spaces. The final application date is indicated on the Application. The deadline for ordering other services is the deadline indicated on the order forms.
3. Exhibition space
A furnished exhibition space is a space minimally equipped with carpet, partition walls (height of 250 cm), separated from neighboring exhibition spaces, and an electrical connection that is used exclusively for the presentation of products and services: TV, plasma, video, DVD, and maximum of 1 cooled showcase. The exhibition spaces are lightened with a sufficient amount of reflectors. A partially furnished exhibition space is a space equipped with carpet and an electrical connection. The Exhibitor may order additional inventory as necessary (tables, chairs, information booths, stands, hangers), which is additionally charged according to the prices as stated in the Catalog for additional inventory. Orders for additional inventory are sent to the Organizer or one of his partners in written form no later than 20 days before the beginning of the Fair. An external exhibition space is considered to be the exhibition space found in front of the main entrance in the closed area of the Fair, and is sufficiently lighted and intended exclusively for displaying automobiles and other vehicles. If an Exhibitor engaging in other types of activities would like to carry out an exhibition on the external exhibition space, he/she must arrange the details of such exclusively with the Fair Organizer.
4. Costs of exhibition spaces
The cost of a furnished exhibition space is 120 euro / m2 + VAT.
5. Payment conditions
For the ordered services, the Organizer will issue an Offer to the Exhibitor. According to the offer, the exhibitor pays 30% of the total amount of space lease and ordered inventory. The deadline for payment is 8 days from the date of issuance of the Bid (within this period, the Organizer, based on the Application, is obliged to save the reserved exhibition space, and after that deadline the reservation is automatically canceled). The Exhibitor is obliged to pay the remaining 70% of the amount no later than 15 days before the start of the Fair. If he does not pay within that period, he will not be able to exhibit. Upon payment of the Bid, the Exhibitor receives an invoice. If the Exhibitor has ordered additional services from the Organizer during the Fair, he can do so by filling out an order form. The invoice will be issued to him immediately after the end of the Fair, and the Exhibitor is obliged to pay it within 8 days from the day stated on the Invoice. For each day of delay in payment of the Invoice, the Organizer will charge legal default interest. If the Exhibitor has an objection to a part of the Invoice, the undisputed part is obliged to pay according to the conditions of the Organizer. Complaints to the Invoice shall be submitted to the Organizer no later than 5 days from the date of issuance of the Invoice in writing. Subsequent objections will not be accepted.
6. Participation cancellation
If the Exhibitor proposes in writing to the Organizer to withdraw his Application no later than 30 days before the start of the Fair and if the Organizer accepts, the Exhibitor will be invoiced only 30% of the contract value. If the Exhibitor proposes in writing to the Organizer to withdraw his Application no later than 15 days before the start of the Fair and if the Organizer accepts it, the Exhibitor will be invoiced 50% of the contract value. Cancellation of participation within 14 days until the beginning of the Fair cannot be accepted by the Organizer, so the applicant will be invoiced for the ordered space and all services performed until then. If due to “force majeure” the time and place of the Fair must be changed up to 15 days before the fair, Exhibitors will be refunded 100% of the amount paid, and if the fair must be canceled within 14 days before the day, Exhibitors will be able to use the amount paid at the first following fair organized by the Organizer., Registration is valid for a new date. In this case, the Exhibitor has no right to cancel or make any other claims, nor to claim damages from the Organizer.
7. Special provisions
Authorization to execute any marketing or other actions on the Fair grounds, outside the exhibition space of the Exhibitor (booth organization, catering, sales, filming and similar) is given exclusively by the Organizer in written form. An authorized person for receiving all notifications and materials from the Organizer is considered to be someone found at the Exhibitor’s booth, represented as a Fair participant with valid accreditation. Economic propaganda activities on the Fair grounds can be organized exclusively in accordance with the regulations of the Republic of Croatia. All activities that interfere with the actions of Exhibitors and visitors are prohibited. The Exhibitor is liable for the music played on the Fair grounds, which is subject to the Copyright Law. The Organizer will not be held responsible for the material liability of originated obligations. Press conferences on the Fair grounds will exclusively be convened by the Organizer, and every media appearance organized by an Exhibitor, which is in connection with the Fair, must be reported to the Organizer no later that 24 hours before its realization.
8. Advertising space
Advertising space is considered to be all areas outside of the exhibition space, regardless of its dimensions, under the condition that it does not interfere with the other Exhibitors. The Exhibitor may use the advertising space if it is approved by the Organizer. Advertising space is charged in accordance with the valid rates of the Organizer.
9. Other technical information
The Organizer executes all connections regarding electric installations. Use of electric energy larger than what is agreed upon (exhibition spaces of 4-5 m2 are provided with connections of 300 W, exhibition spaces of 12,25 m2 500 W), is charged a flat rate according to the amount and power consumed. The Exhibitor must allow the passage of installations necessary for technical and decorative arrangement of the pavilion of exhibition space of other Exhibitors. Labor executed on the arrangement of exhibition and advertising spaces must be completed at least 4 hours before the official opening of the Fair to visitors. The Exhibitor must report reclamations due to eventual deficiencies of the exhibition spaces to the Organizer in written format immediately after taking over the space, no later than 4 hours before the opening of the Fair to visitors. Subsequent reclamations will not be taken into consideration. Exhibitors must attend to the disposal of their waste inside the exhibition space and are obligated to dispose of it in the provided areas. If such is not executed upon the dismantling of the exhibition space on the last day of the Fair, the Organizer will execute this in behalf of the Exhibitor and Invoice him/her for this service.
10. Other Fair services
Protection and insurance – basic nightly space protection during the non-operational hours of the Fair are included in the price of each m2 of exhibition space. The Organizer is not responsible for eventual damage if the Exhibitor did not insure his/her own exhibition space; the Exhibitor is obliged to compensate for eventual damage. In case of damage (theft, impairments and similar), the Exhibitor must report the incurred damage to the nearest police station as soon as possible.
Exhibition accreditations – exhibition accreditations are valid from the very first preparation day of the Fair to the last day of dismantlement, and are insured by the Fair Organizer.
Sales – direct sales on exhibition spaces are allowed, and the Exhibitor is obliged to prepare all necessary documentation required by the authorized inspection departments in accordance with the legal regulations of the Republic of Croatia. The Organizer is not responsible for incomplete documentation; the Exhibitor is entirely responsible for documentation.
Exhibitor catalog – including the Exhibitor in the digital Fair Catalog on the page where all Exhibitors are listed is obligatory and free of charge. The Exhibitor must deliver exact details for entry into the digital Catalog to the Organizer at least 30 days before the beginning of the Fair. If the Exhibitor would like a special advertisement in the digital Fair
Catalog, he/she must contact the Organizer at least 60 days before the beginning of the Fair. The Exhibitor bears the charges of the advertisement according to the Organizer’s valid rates. The Exhibitor must authorize the advertisement, and after authorization the Organizer will not be held liable for possible errors. The Exhibitors are strictly forbidden to publish any catalog without the Organizer’s knowledge.
11. Final provisions
The Organizer will deliver the “General Exhibition Conditions” to each Exhibitor, which must be read by the Exhibitor. With any disregard of the Exhibitor toward the general conditions, the Organizer has the right to remove the Exhibitor from the Fair without the possibility of reimbursing eventual damages. In case of a dispute between the Exhibitor and the Organizer, the actual competent court in Zagreb is authorized for such a matter.